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Setup a New Company:

After we open Peachtree software, following window are appear on the screen.

As we want to setup a new company we will click on the option of “Setup a new Company”. The following screen will appear

In this screen following are the options about company is given:·

Company name Company address etc

Then we click “Next” to continue Company Information:

This screen provides the basic information about company. Like

1. Name of the company.

2. Address of the company.

3. Phone number of the company.

4. Email etc
Chart of accounts:
After fill this information we click “Next” to continue

In this screen following options are given.

1. Build your own company.

2. Convert a company to another accounting program. Etc

We select build your own company and then click “Next”

Accounting Methods:

In this screen again we have some options about accounting methods.

Ø Accrual.

Ø Cash.

Cash accounting method:

An accounting method where receipts are recorded during the period they are received, and the expenses in the period in which they are actually paid.

Accrual Accounting method:

Accrual accounting method mean transaction are made on credit basis or cash basis.

Then click “Next” to continue this setup

Posting Method:

In this screen following methods are given

· Real.

· Batch.

Real: Real time means transactions are posted to general ledger as they are entered and saved. Most companies use this method. Batch: Transactions are saved by the program and then posted in a group. This method allows you to registers and analyze the group of transaction before posting in journal.

We select real time and then click “Next”

Accounting Period:

We select 12 months accounting period and then click “Next”.

Accounting periods are units of time that divide your fiscal year for reporting purpose

Monthly Accounting Periods:

In this screen we have choose monthly accounting period. We select January as a start of our fiscal year.

Then click on “Next” to continue
Congratulations:

The procedure of a setup a new company has to be end

So we click on “Finish”.

Chart of Accounts:

For preparing a chart of accounts, first we click to setup a new company then new company setup introduction window will be open

Then we click “next”. This will be the next window on your screen that includes some company But we write only company name then we click “next”

After click “next” button, chart of account window will be open

In which we select “Build your own company” then click “next” window will appear on your screen

In which we select accrual option then we click “next”.Now next window appear on your screen will be

Now we select the real time option and then click “Next” Then next window will be appear.

Then we click “next” button after selecting the accounting period.

This window will appear on your screen

In this window we write monthly accounting period information.

Ø First fiscal year to start.

Ø First month you will be entering data.

Ø First year you will be entering payroll.Then we click “next”

Now we click the “finished” button

Now the home page of your company will appear as shown below.

For make a company owns chart of accounts, following options are given on the top bar.

Ø File.

Ø Edit.

Ø Maintain.

Ø Task.

Ø Analysis.

Ø Options.

Ø Reports.

Ø Windows.

Ø Help.

We select maintain option and then click on chart of accounts then this window will be appear on screen.

Suppose we make a machinery account, we write account ID suppose 101 and then write description as machinery and account type as fixed Assets.

After write all accounts ID, description or account type

We select the beginning balances button.

Select the period of time which we are entering data , after that we click ok button. Now we have to enter the beginning balances in chart of accounts.

Customer Prospectus:

First we click the maintain at menu bar and then select the customer prospectus, this window will be appear on the screen

Now we write the customer ID or Name.

Then click the” General” option. Here the basic information about customer is given .For example

Ø Contact.

Ø Address.

Ø Email.

Ø Country etc. Now move to the next “Sales Default” option.

Here the Sales information is given

For example

Ø Sales Rep.

Ø GL Sales Acct.

Ø Resale no Etc.

Maintaining Customer Defaults Info.

We have to follow the following steps to maintain the customer default info

Go to the maintain menu and select the default info and click on customers, you will get a new window.

Following 5 options are given

1) Payment terms.

2) Account aging.

3) Custom fields.

4) Finance charges.

5) Pay methods.

Payment Terms:

There are five options which include C.O.D, Prepaid, and Due in number of days, due on day of month, due at end of month: Select one of these And then go to the next option.

Account Aging:
To set up how sales invoices are aged and select the Account Aging tab in the Customer window.

Custom Fields: Custom field is used to enter the information which is not available.

Finance Charges: In order to apply the finance charges, you have to check the box or you can set according to your own choice by applying it on the invoice according to your defined criteria.